Please note all sessions will take place in Pacific Standard Time.

FAQs

This information is general information provided for you by the OTA. Information may change, so please visit our website as it will be updated with new changes and guidelines as we get closer to the Annual Meeting.

When and where?
The OTA Annual Meeting will take place October 18-21, 2023 at the Seattle Convention Center. The Convention Center, Arch Building is located at 705 Pike Street, Seattle, WA 98101.

WiFi
Login: OTA2023AM
Password: OTA2023AM

PRESENTATIONS

Are the sessions videotaped?
Attendees may purchase ON-DEMAND ACCESS to approximately 30 hours of vital 2023 OTA Meeting Content and earn CME on your schedule with OTA Annual Meeting On-Demand. Not all sessions will be recorded. Order in Person: Order in Person: Located at the Skybridge 4D registration area or order online.

Will there be handouts available for the presentations?
Handouts will not be available for presentations.

Will there be live video streaming of the meeting?
No portion of the meeting will be live streamed. If you cannot attend, you have the option to purchase the On-Demand product and watch select recorded presentations.

Where is the Resident Course taking place?
The OTA Residents Comprehensive Fracture Course will be held at the 800 Pike place connected to the Seattle Convention Center and runs concurrent to the Annual Meeting Wednesday through Friday.

POSTERS AND PRESENTATION

Where do I pick up my printed poster?

Registration Area - Skybridge 4D
Wednesday, October 18, 3:00 – 6:00 PM
Thursday, October 19, 8:00 AM – 10:00 AM

When and where can posters be set up and taken down?
Poster set up: Wednesday 3:00 PM – 6:00 PM
Thursday 8:00 AM – 10:00 AM
Poster take down: Friday between 6:30 PM – 8:00 PM

REGISTRATION

What are the registration hours?
Tuesday 4:00 PM – 6:00 PM
Wednesday - Friday 6:30 AM – 5:00 PM
Saturday 6:30 AM – 12:00 PM

How can I register for the Annual Meeting and Pre-Meeting events?
Registration is now open. By registering on or before September 17, 2023, you will receive discounted early-bird rates. Annual Meeting registration does not include pre-meeting events. You must register and pay for each pre-meeting event you wish to attend. Early registration ends September 17th. After this date, meeting prices are raised for the Annual Meeting as well as pre-meeting events.

What is included in my registration?
Each registration fee includes all group continental breakfasts, coffee breaks, receptions, registration materials as well as general and concurrent educational sessions.

What else do I need to know about registration?

Register online only.
If you have outstanding dues, you will be charged the non-member rate. You must pay your dues first to access the member rate.
Pre-meeting events are not added automatically to your registration. You must select them individually (additional fees apply).
You are permitted to register for more than one concurrent pre-meeting event, but you are responsible for managing your attendance to overlapping events.
International Registrants - please call your financial institution to authorize the charges before completing your registration, as your bank might decline the transaction under the Fraud Protection Program.
International Registrants – if you select pre-meeting only and International Trauma Care Forum you will not be able to attend the Annual Meeting. You must choose the Annual Meeting and International Trauma Care Forum to attend both.
International Presenters - contact ota@ota.org for assistance obtaining a letter of invitation.
Receptions are included with your registration fee. You must purchase a companion ticket if you plan to bring a guest to the Welcome Reception.
Badge sharing is not allowed. Charges for lost and reprinted badges will apply.

What if I need to cancel my registration, what is he cancellation policy?
OTA incurs significant expenses prior to the event. In order to minimize losses, it is necessary to implement the following policy. Cancellations must be received via e-mail: ota@ota.org.

Deadline: October 11, 2023
Full refund less $100 administrative fee. No refunds will be provided after this date.

Refunds will not be granted for no-shows for pre-meeting events or the Annual Meeting.

Can I purchase a one-day badge?
Yes. However, you may only purchase a one-day badge on site.

Do you offer a waitlist option for sessions with limited seating?
No. These sessions are on a first come, first-served basis.

Does the Annual Meeting offer CME? If so, how many credits are available?
All Annual Meeting live activities have been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME). The Orthopaedic Trauma Association (OTA) is accredited by the ACCME to provide continuing medical education for physicians.

To view the number of credits per course, please visit the CME Information page.

Will CMEs be transferred to my AAOS transcript?
Yes, if the OTA has your AAOS ID number; CME credits will be sent to AAOS by December 1, 2023. You must complete your evaluation & claim your hours of credits for your CME to be transferred to AAOS.

How do I make hotel reservations?
Discounted room rates have been secured for the conference at area hotels for OTA attendees. Conference Direct is the only approved housing agency for the OTA 39th Annual Meeting. If you are contacted by anyone other than Conference Direct, do not reserve with them; they are not endorsed by OTA. Please click here to make your reservation today. Changes and cancellations must be made prior to September 24, 2023.

Hotel Cancellation Policy: The OTA 2023 Annual Meeting housing bureau, ConferenceDirect, will charge a $50 cancellation fee for cancellations made on or after June 1, 2023. Should you cancel, this charge will appear on your credit card statement as “CONFDIRECT*OTA2023”.

How do I obtain an invite letter to apply for a Visa?
Email ota@ota.org for assistance.

Where are the Fellowship Information Sessions being held?
Fellowship Information Sessions will be held at the Seattle Convention Center on level 2 and run concurrent to the Annual Meeting Wednesday through Friday. Contact Rachel O'Connell with any questions.

I am a resident applicant and only plan to attend the Fellowship Information Sessions. Do I need to register for the Annual Meeting?
No, there is no badge required to attend the sessions, however, badges will be required to attend any education or welcome reception.

MEMBERSHIP

How do I become a member?
Visit www.ota.org to apply online. Next deadline: November 15, 2023

GENERAL QUESTIONS

Where is the continental breakfast?
Wednesday & Thursday available in the pre-meeting sessions
Thursday & Friday 7:00 - 8:00 am available in industry sessions
Saturday 7:30 - 8:00 am – General Session Room 4B

Where are refreshment breaks and lunches located?
Exhibit Hall - 4EF

Where are the committee meetings?
Committee Meetings are located on the 6th level of the Convention Center.

LOST AND FOUND

Any lost and found items will be taken to the registration desk located at Skybridge 4D.

FIRST AID

First aid is located right outside of 4B in the Atrium Lobby.

Mother’s Room is located on level 6 - Suite A. (Available Wednesday - Friday)

Parking

We do not have parking vouchers for hotel and/or convention center parking. For a breakdown of daily rates and more information please visit this link.